What are the goals of the Course Banking system?
- Have a flexible, shared system to track faculty credits earned through teaching and service activities
- Provide data to be used in yearly school wide planning
- Increase accuracy of reporting
- Reduce administrative overhead involved in tracking course banking information
- Provide faculty with their banked course number as of the end of the most recently finished semester
- Provide historical reporting
Can you explain the terminology used in this system? I'm not sure what all this means.
Click here for the list of terms and concepts and what they all mean.
Who manages this system?
The Course Banking system is managed by the ILR Dean's Office. Reports and views are available to department chairs and managers.
Who has access to what data? Can everyone see my data?
- Individual faculty members receive only their own banked course information, via email
- Department chairs and administrative assistants can request custom reports for their departments through the Dean's Office
- The Dean of ILR and the Senior Associate Dean for Academic Affairs, Diversity, and Faculty Development, as well as the system managers in the Dean's office can see all data
- ILR Salesforce system administrators can see all data
- Others in ILR can only see faculty contact information, not course bank data
How often is the system updated?
Banked credits are updated twice yearly, once in July and again in January. Active data only takes into account semesters that have ended. Projected data shows one semester further in the future using available information.
How do I know that the calculations take into account my special situation?
Automations and calculations apply to predictable situations where consistent business rules could be applied. But manual overrides exist for every aspect of the system, allowing the maximum level of flexibility. Any unique situations are managed by the managers of the system in the Dean's Office.
Where do I see my Banked Course info?
Faculty will receive their own individual banked course number twice per year, once in January, and again in July, via email. This can also be provided upon request at any time.
How are sabbaticals accounted for?
Sabbaticals and other types of leave are considered 1.5-credit teaching activities and are manually entered by the system managers in the Dean's Office on a semester-by-semester basis.
What if my data is wrong? Who should I contact?
As of March 20, 2024, contact Theresa Woodhouse (thw3) or Rhonda Clouse (rlc29) with questions.
I heard this system is in Salesforce. Do I need a license or training?
Faculty will receive their banked course information via email. They will not need to use Salesforce.
Can people in Outreach see my data?
Although the course banking system is on the Outreach Salesforce, Outreach staff and faculty cannot see course banking data (unless they are eligible to bank courses).
What happens if a course is team-taught and one team member is eligible for course banking and the other is not?
Only course banking-eligible faculty receive credit. In a team-taught situation where one or more people are ineligible, the number of instructors is part of the calculation for how much teaching credit is given, but ineligible instructors do not receive credit.
What kind of reports can department chairs and managers get?
A sample of available reports includes:
- Summary of faculty banked credits within a department (or in the case of the Dean's Office, across the school)
- List of faculty with 3 or more banked credits
- List of faculty who are projected to have 3 or more banked credits at the end of the next semester
- A color-coded chart showing the amount of people who have banked credits (and how many) per department
- List of faculty on sabbatical or leave at any given time
- List of faculty in the last year of a service role
- Faculty contact information
- List of all courses that can provide teaching credit in ILR, with Cornell's Peoplesoft descriptor fields
- Historical data for teaching activities
- Historical data for academic services performed
- Historical data for obligation amounts
- Historical data for credits spent
Does the system do any type of projections?
The system has projection data for one semester ahead - the semester following the current semester. Separate reports are available to view projected data. Banked course numbers sent to faculty via email include both current and projected numbers.
If you have difficulty accessing the information contained in this document or any document in this knowledgebase, please contact us at access-ilr@cornell.edu and we will assist you.