If you frequently use both Microsoft Teams and Zoom, you can save time by setting a default provider or disabling automatic meeting links entirely. This ensures that every calendar invitation you send includes the correct conferencing link without manual intervention.
Why Configure Your Meeting Provider?
Managing your default provider helps streamline your workflow and prevents confusion for attendees. By configuring these settings, you can:
- Automate Invites: Automatically attach a link to every new meeting.
- Consistency: Ensure your preferred platform (Teams or Zoom) is always used.
- Flexibility: Easily disable automatic links if you prefer to host in-person meetings or choose your platform on the fly.
Step 1. Access Outlook Options
To begin, open your Outlook Desktop application (Windows).
- Navigate to the File tab in the top-left corner.
- Select Options from the bottom of the sidebar menu.
Step 2. Configure Meeting Providers
In the Outlook Options window that appears:
- Click on Calendar in the left-hand navigation pane.
- Locate the Calendar options section on the right.
- To Enable Auto-Links: Check the box to automatically add a meeting link to your invitations.
- To Disable Auto-Links: Uncheck the box if you want to manually add links only when needed.
- Click the Meeting Providers button.
Note: Under the "Default meeting provider" popup box, you can specifically choose between Microsoft Teams or Zoom. Ensure your main (Cornell) email account is selected. Click OK
Step 3. Save and Test
- Click OK at the bottom of the window to save your preferences.
- Tip: Create a test meeting on your calendar to verify that the correct meeting provider is being generated automatically.
- To add a Zoom or Teams meeting manually, click on the corresponding meeting provider icon.
If you have questions or need technical assistance, please contact ILR Tech Services.
607-255-5484