Admissions Schedule Decision Publish

Summary

There is now the ability to schedule decision letter publishing for groups of applications.

There is now the ability to schedule decision letter publishing for groups of applications.

Currently, this process is available to the following programs:

Table of Contents

The Schedule Publish button appears on the Program and Application Round records.
The 'Allow Schedule Publish' checkbox on the Program record must be checked in order for the Schedule Publish buttons to be available.
The applications must already be in a decision status, and the Targeted Decision Letter field must be populated.
It is best practice to schedule different letters for different date/times to ensure there is no delay in the entire scheduled applications receiving the decision email.

The decision letter PDF is created (it can take around 10 minutes to generate all of the PDFs).
The selected applications are updated: The Future Publish Date/Time is set to the time entered on the screen, Publish Now is set to 'Render Decision Letter Only', and Publish Now Status is set to '2-Ready to Send Decision Email'.

The decision email is sent to the applicant.
External Status is updated to Complete, which allows the View Decision button to be available to the applicant.
The applications are updated: Publish Now is blank, Publish Now Status is set to '3-Published', Decision Email Sent is checked, and Decision Email Sent Date is set.

Whoever is scheduling the publish must also have a Nintex DocGen license to generate the decision letter PDFs.
There is a limit of scheduling 200 applications at a time.
The Future Publish Date/Time must be at least 10 minutes in the future from when you are scheduling the publish (to allow the decision letter PDFs to be created).
You can only select one Application Round and one Targeted Decision Letter to schedule at a time. Applications must be in the same Application Round and have the same Targeted Decision Letter to be scheduled together.
Depending on the number of applications scheduled and other automations running in Salesforce, it can take extra time for all of the emails to send to the applicants.

Article ID: 9211

Created

Fri 9/11/26 2:43 PM

Modified

Fri 9/11/26 4:33 PM