Breazzano LL23 and Tata 123

Overview

This guide explains how to use the Crestron touch panel and Zoom Room in two classrooms: Breazzano Family Center LL23 (Ithaca) and Tata 123 (NYC). It covers each room mode, the basic room controls, inviting the room to a Zoom meeting, and Immersive Mode (a direct call between the two rooms).

• Center Projector Mode - Laptop or Room PC on the center screen.
• Dual Projectors & Zoom Room - Laptop, Room PC, or Zoom Room on the left and right projectors.
• Document Camera
• Cisco Video Conference - Joining a Zoom meeting through the codec.
• Immersive Mode and Immersive with Zoom - Calling between Breazzano LL23 (Ithaca) and Tata 123 (NYC). The call is initiated from Breazzano.
• Basic Room Controls and Codec & Immersive Controls - Displays, Audio, Cameras, Blank Screen, Screen Up/Down, and End Session.

Prerequisites

• Access to the room's Crestron touch panel (and the Zoom Room touch panel on the lectern, if using Zoom Room).
• For laptops: an HDMI or USB-C connection (cables are in the tabletop cubby).
• To invite the room to a Zoom meeting: a Zoom meeting and the room's Zoom Room calendar name (listed at the end of the Inviting the Room to a Zoom Meeting section).

If the Crestron and/or Zoom Room touch panel is black, tap it to wake it up and press Use Center Projector, then wait for the system to warm up.

Center Projector Mode

Laptop

Connection & Display

1. Select Laptop on the Crestron touch screen.
2. Use one of the cables available in the tabletop cubby to plug your laptop in with either HDMI or USB-C.

Audio

1. Open sound settings on your laptop and ensure the output is set to Crestron.

Room PC

Display

1. Select either PC Main or PC Extend on the Crestron touch panel.

Note: Use of both screens at the lectern is still available. Only windows displayed on the selected screen will show in the room.

Sound

1. Use the Source audio bar to raise, lower, or mute the audio coming from the room PC or laptop.

Note: Using Zoom in Center Screen mode is not recommended in this room.

Dual Projectors & Zoom Room

Laptop

Connection & Display

1. Select Laptop on the Crestron touch screen.
2. Use one of the cables available in the tabletop cubby to plug your laptop in with either HDMI or USB-C.

Sound

1. Open sound settings on your laptop and ensure the output is set to Crestron.

Room PC

Display

1. On the touch panel, send PC Main/PC to each (or both) of the left and right projectors.

Sound

1. Use the Source audio bar to raise, lower, or mute the audio coming from the room PC or laptop.

Zoom Room

Connection & Display

1. Send Zoom Room People and/or Zoom Room Content to the left and right projectors.
2. Use the Zoom Room touch panel on the lectern to sign into the Zoom meeting.

Inviting the Room to a Zoom Meeting

You can invite the room to your Zoom meetings so that when you arrive you can easily join your meeting. Use one of the following methods.

For a complete list of calendar names, navigate to the Zoom Room Calendar Addresses article.

Through Canvas

1. Set up the Zoom meeting in Canvas as normal.
2. In the Zoom Room section, type the room the class/event is taking place in and select it once it appears on the list.

Through Cornell Zoom

1. Set up the Zoom meeting through cornell.zoom.us as normal.
2. In the Invitees section, type the calendar email for the room where the class or event is taking place, and select it when it appears in the list. 

Through Outlook

1. Schedule your Zoom meeting as usual.
2. Copy the Zoom meeting link (only the link). Open Outlook (Google Calendar will not work).
3. Create a new calendar event and fill out the following fields:
   • Title - How you want it to show up on the monitor in the room.
   • Time - The scheduled time of your room reservation/meeting.
   • Invite Attendees - Enter the name of the Zoom Room calendar (see below). The name is listed on the bottom right of the room's monitor. Example: Sage Hall (Breakout) 249.
   • Body - Paste the copied Zoom link only.

Note: If you cannot find the Zoom Room calendar when you type it, click the Required box and then type the name in the search bar of the popup box. After you do this the first time, you should be able to search for it normally from there.

Zoom Room calendar names

• Tata 123: JGSM Zoom Invitations - TA123 (jcb-zoomrm-ta123@cornell.edu)
• Breazzano LL23: JGSM Zoom Invitations - BRZLL23 (gm-zoomrm-brll23@cornell.edu)

For other rooms, see Zoom Room Calendar Addresses.

Joining a Zoom Meeting

Pre-invited Zoom meetings

If the steps in Inviting the Room to a Zoom Meeting were followed, the meeting will show up on the touch panel.

1. Tap the meeting.
2. Tap Join.

Non-invited Zoom meetings

If the room was not invited to the Zoom meeting before the start, you can join as follows:

• New Meeting - Creates a Zoom meeting with a random ID. To share the meeting information with others, press the green shield in the top left of the touch panel screen; the meeting ID and password appear in a popup window.
• Join Meeting - Press this button to enter a Zoom meeting ID and password to join your Zoom meeting.

Sending Content

1. Press the green Share Screen button on the Zoom Room touch panel.
2. On the Crestron touch panel, the content that is automatically shared is the last source routed to the projectors. To change the content, press the Choose a different source button and select the desired source.
3. Press Stop Content to send nothing.

Document Camera (Doc Cam)

1. Select Doc Cam on the touch panel.
2. The document camera on the lectern should power on automatically. Use the controls on the document camera to zoom in and out.

Basic Room Controls

To return to the main page from any other page, press the Home button at the top of the Crestron touch panel.

Displays Tab

Press Displays at the top of the Crestron touch panel to change what is shown on the left, center, and right confidence monitors and the left and right lectern monitors.

The default selection follows whatever is being sent to the projectors (in both center and dual screen mode).

Note: There are extra monitors in the room whose source cannot be changed. They are for Immersive Mode only.

Audio Tab

There are 3 handheld and 3 lapel microphones available on the classroom's lectern.

1. Press Audio at the top of the Crestron touch panel to adjust any audio source in the room.
2. Use the buttons on the screen to raise, lower, and mute the desired source.

Cameras Tab

Press Cameras at the top of the Crestron touch panel to select room cameras for Zoom/Immersive calls and class recordings.

1. Select the camera in the Select a Camera section.
2. Use the arrow pad on the right to move the camera up, down, left, and right, and to zoom in and out.

Camera Tracking

This feature makes the instructor camera (only) move and follow the instructor/speaker at the front of the classroom. Toggle the Enable Tracking button on and off to use it.

Presets

Use the Presets buttons to go to specifically saved camera locations throughout the room.

Blank Screen Button

Available in all modes. It blacks out the projector screens/monitors for privacy. When the button is flashing red, the screens are black until it is turned off.

Screen Up/Down Button

Available in all modes. It raises the projector screen without shutting the room down.

End Session, Reset, and Switch Mode

At the end of the session, or if the room is already on before the session, press the End Session button at the top right of the Crestron touch panel.

Shut down the session?

• Yes - Turns off the projectors/monitors and raises the projector screens.
• No - Sends you back to the home page.
• Reset for next user - Resets the room to default settings without shutting the room down.

Switch to a different mode

This switches modes without shutting the room down.

Accessing the Other Modes

1. Press the gear icon located at the bottom left of the Crestron touch panel.
2. Press Select Mode & Start System and select the desired source.

Note: Startup instructions for Immersive Mode are different. See below.

Cisco Video Conference

Pressing the Cisco Video Conference button sends Codec People and Content to the left/right projectors.

Joining a Zoom Meeting on the Codec

1. Press Call at the top of the Crestron touch panel.
2. Enter the Zoom meeting number and password in the correct fields.
3. Press Dial Zoom.

For information about sending content and other controls, see Codec & Immersive Controls below.

Immersive Mode

Immersive Mode is used to call directly between the Breazzano Family Center LL23 (Ithaca) and Tata 123 (NYC) classrooms without an additional Zoom connection. The call can be initiated from either Ithaca or NYC.

The call is set up and initiated the same way every class unless JCB AV Staff specify otherwise. The call is initiated in Breazzano LL23.

TATA 123 IS TO REMAIN OFF DURING SETUP! When Breazzano initiates the call, Tata will automatically turn on and join the call without any buttons being pressed.

Making the Connection

In Breazzano

1. Start the room in Immersive Mode.
2. Press the Call Tata 123 button.

In Tata

1. Wait for the call to come from Ithaca. The room will turn on automatically.

For information about sending content and other controls, see Codec & Immersive Controls below.

Immersive with Zoom

Use this mode to run an Immersive call between the rooms together with a Zoom meeting.

Making the Connection

In Breazzano

1. Start the room in Immersive with Zoom mode.
2. Enter the Zoom meeting ID and password.
3. Press the Dial Zoom button.
4. Press the Call Tata 123 button.

In Tata

1. Wait for the call to come from Ithaca. The room will turn on automatically.

For information about sending content and other controls, see Codec & Immersive Controls below.

Codec & Immersive Controls

To return to the main page from any other page, press the Home button at the top of the Crestron touch panel.

Sending Content

1. On the Crestron touch panel, the content that is automatically shared is the last source routed to the projectors. To change the content, press the Choose a different source button and select the desired source.
2. Press Stop Content to send nothing.

Call Controls

• Change Layout - Changes how participants' videos are displayed on the screen by switching between speaker and gallery layouts.
• Toggle Self View - Turns off the camera preview of the room on the projector. This does NOT stop the video from being sent.
• Hang Up - Press to end the call.

Displays Tab

Press Displays at the top of the Crestron touch panel to change what is shown on the left and right lectern monitors.

The confidence monitors in the room cannot be changed. They are set up for Immersive Mode only.

Audio Tab

1. Press Audio at the top of the Crestron touch panel to adjust any audio source in the room.
2. Use the buttons on the screen to raise, lower, and mute the desired source.

Cameras Tab

Press Cameras at the top of the Crestron touch panel to select room cameras for Zoom/Immersive calls and class recordings. Select the camera in the Select a Camera section and use the arrow pad on the right to move and zoom the camera.

Camera Tracking

Instructor Camera Tracking makes ONLY the instructor camera move and follow the instructor/speaker at the front of the classroom. Toggle the Enable Tracking button on and off to use it.

Auto-Switch Student Camera

This feature makes cameras 2/3/4/5 the main camera displayed in a recording or Zoom meeting by listening to the area the voice is coming from. It automatically switches to that area, then eventually back to the instructor camera.

This feature is turned off by default. Press Auto-Switch Enable for the student cameras to switch between cameras 2/3/4/5.

Presets

Use the Presets buttons to go to specifically saved camera locations throughout the room.

Blank Screen, Screen Up/Down, and End Session

The Blank Screen button, the Screen Up/Down button, and End Session / Reset / Switch Mode work the same as described under Basic Room Controls above.

Troubleshooting

Problem	What to try
Panel is dark	Tap the screen to wake it. If it stays dark, check that the panel has power, then contact AV support.
No image from PC	Click the mouse and ensure the PC is awake. If there is still nothing, check that the PC is powered on. If it still does not display, contact AV support.
No image from laptop	Reseat the HDMI or USB-C cable. If using a combined connection, open the laptop source Options and make sure the correct input (HDMI vs. USB-C) is selected. Confirm your laptop is outputting video (duplicate/extend display).
No sound	Check the program volume slider and Mute button on the panel, then your laptop's own volume. Make sure the correct source is selected.
Far end can't hear the room	Unmute the microphones on the panel, including Unmute Ceiling Mics if the room has ceiling microphones.
Zoom Room shows wrong content	Open Share to Zoom Room and check the current share. In Auto mode, the last source sent to a front display is shared. Switch to a specific source if needed.
Panel says “System is Offline” or “Initializing”	Wait a minute for the system to reconnect. If it does not recover, contact AV support.

Need Assistance?

For immediate assistance during AV support hours, call (607) 255-6300 and follow the prompts for AV support. You can also submit a ticket through the JCB IT portal.

[edited via Jane by jes587 on 2026-11-04 17:38 UTC]