Western - Toshiba Copier - Features and Instructions

Scan to E-mail

Click here to view more detailed PDF instructions 

1. Place documents in top document feeder of the copier, face up.  (Two-sided copies will scan.)
2. Press the Home button on the right side of the copier.
3. Press the Scan button on the home screen.
4. Enter your copier code to log into the copier.
5. Press the E-mail button.
6. Press the name(s) of the people you would like to e-mail.
   Please note:  You can select more than one contact, even if it’s a fax number.
7. Click OK.
8. OPTIONAL:  If you would like to change the default scan settings
   1. On right side of LCD screen, press “Scan Setting”
   2. Under Scan Setting, you can choose whether the scan is Black/White, Gray scale, or color.
   3. To select, two-sided scanning: 
      Press “SINGLE/2-SIDED SCAN”
      then click “Book”
   4. Press “OK” in lower right twice to return to the main scan screen.
9. Press the Scan button in the lower right to start scanning the document.

Please keep in mind that sensitive data should NOT be e-mailed, which includes the scan to e-mail option on the copier. 

Scan to File Server

View PDF instructions

1. Place documents in top document feeder of the copier, face up.  (Two-sided copies will scan.)
2. Press the Home button on the right side of the copier.
3. Press the desired scan destination option on the home screen.
4. Enter your copier code to log into the copier.
5. Press the Scan button in the lower right to start scanning the document.

Printing Booklets

Follow these steps to produce a letter-size booklet on 11×17 (Ledger) paper with two-sided booklet layout and a center staple.

1. Click File then Print.
2. Select the Toshiba from the Printer drop down menu.
3. Click on Printer Properties
4. Under the Basic tab
   1. Verify “Original Paper Size:” is Letter
   2. Change “Print Paper Size” to “Ledger (11x17)”
   3. Select Destination Drawer under “Destination” drop down menu or by clicking on drawer on picture of copier.
   4. Under “Color:”, select “Auto” or “Black and White”
      
       
5. Under the Finishing tab
   1. Under 2-Side Printing, click on the picture of a booklet (far right picture)
   2. Click on “Details”, next to picture and check the box “Staple Down Center” and click OK
      
       
6. Optional:  Save the settings as a Profile:
   • Under Basic Tab, click on “Save Profile”, type in a name and click OK
7. Click OK
    

How to video: Toshiba - Print STMT size booklet (3 min)

Printing Banners

Toshiba copiers support banner printing up to about 47 inches in length. Before printing, you’ll need to add a custom paper size so the copier can match the banner’s exact dimensions for proper formatting.

Create Custom Banner Paper Size

1. Go to Settings > Bluetooth & devices > Printers & scanners (or Control Panel > Devices and Printers).
   Or simply search 'printers' in start menu.
2. Click the desired printer you’ll be using
3. Click on Printing preferences.
4. In the copier pop-up preferences box, click on Others tab
5. Click Custom Paper Size button
6. Add a new custom size - Click Add.
7. Name the paper size and enter dimensions
   • Enter a descriptive name (example: Banner Paper – 12x40).
   • Enter the Width (example: 12 inches) and Height/Length (example: 40 inches).
   • Click OK
   • If warning pop-up appears, Click OK again.
8. Save the custom size - Click OK to save the custom size.
9. Apply your changes - Click Apply, then OK to finish.

Toshiba - Create Banner Paper size option (2 min)
This how to video walks you through how to create a custom paper size on a Toshiba copier.

Print from USB drive

To print from a USB drive on a Toshiba copier, insert a FAT32-formatted drive into the USB port.

Safety Note: When you see “USB device in use. Do not remove USB device”, do NOT unplug the USB.
Removing it during this message may damage data on the USB drive. Ensure the USB is not removed until the printing job is completely finished. 

How to video: Printing from a USB Drive

1. Plug the USB storage device into the USB port on the system.
   • Wait a few seconds until “Found USB device” appears on the touch panel.
2. Press the Print button on the control panel.
3. From the drop-down box, select USB.
   • If department codes are used: you may be prompted to enter your department password at this point.
4. From the list of files on the USB drive, select the file you want to print.
5. OPTIONAL: Adjust print settings
   1. Press Settings.
   2. Choose the options you want, such as:
      • Number of sets (copies)
      • Color mode
      • Two-sided printing
      • PDF print settings
      • Paper size (JPEG files only)
6. Press Print.
7. Wait until USB is not “in use,” then remove USB.

File not visible issue: Try moving the file to the root of the USB drive (top level) and confirm the file type is supported.

File Types Supported:

• PDF (.pdf) 
• XPS (.xps) 
• JPEG/JPG (.jpg, .jpeg)
• PRN (.prn) 
• PostScript (.ps)