Toshiba Copier - Scan to E-mail and File Server Instructions

This article includes step-by-step instructions on how to scan documents to e-mail and to the file server/share.

This article includes step-by-step instructions on how to scan documents to e-mail and to the file server/share.

Who can use this service/system?

Western NY region  |  Finger Lakes region 

Scan to E-mail

View PDF instructions

1. Place documents in top document feeder of the copier, face up.  (Two-sided copies will scan.)
2. Press the Home button on the right side of the copier.
3. Press the Scan button on the home screen.
4. Enter your copier code to log into the copier.
5. Press the E-mail button.
6. Press the name(s) of the people you would like to e-mail.
   Please note:  You can select more than one contact, even if it’s a fax number.
7. Click OK.
8. OPTIONAL:  If you would like to change the default scan settings
   1. On right side of LCD screen, press “Scan Setting”
   2. Under Scan Setting, you can choose whether the scan is Black/White, Gray scale, or color.
   3. To select, two-sided scanning: 
      Press “SINGLE/2-SIDED SCAN”
      then click “Book”
   4. Press “OK” in lower right twice to return to the main scan screen.
9. Press the Scan button in the lower right to start scanning the document.

 

Scan to File Server

 

Older Toshiba models (pre-2023)

View PDF instructions

1. Place documents in top document feeder of the copier, face up.  (Two-sided copies will scan.)
2. Press the Home button on the right side of the copier.
3. Press the Scan button on the home screen.
4. Enter your copier code to log into the copier and press OK.
5. Press “Template” button, located to the top right of the LCD screen.
6. Press Public Template Group button
7. Press to select the file server folder where you would like to save your document.
8. Press the Scan button in the lower right to start scanning the document.

 

Newer Toshiba models (2023 and newer)

View PDF instructions

1. Place documents in top document feeder of the copier, face up.  (Two-sided copies will scan.)
2. Press the Home button on the right side of the copier.
3. Press the desired scan destination option on the home screen.
4. Enter your copier code to log into the copier.
5. Press the Scan button in the lower right to start scanning the document.