RDLA Field Definitions - Faculty Resource Access

Field-by-field reference for the RDLA Faculty Resource Access object (Faculty_Resource_Access__c): labels, API names, data types, how each field is populated, and picklist values.

Field-by-field reference for the RDLA Faculty Resource Access object (Faculty_Resource_Access__c). Database access records, which control the form the faculty database access requestors must answer to request database access. Each database has their own set of FRA records.

Part of the RDLA field definitions. For the step-by-step user guides, see Research Database Lifecycle - RDLA.

• Record type: Databases
• Relationships: Lookup to Faculty Resource object

Fields

Field / API Name	Type	Entry	Description	Picklist Values
Conditional Display Question Conditional_Display_Question__c	Checkbox	User	Indicates whether the associated question is displayed based on defined conditions on the associated request form. Currently has no functionality.
Display on Form Display_on_Form__c	Checkbox	User	Indicates whether the associated question will appear on the associated request form. Controls visibility of the question on the database request form
Faculty Resource Faculty_Resource__c	Lookup(Faculty Resource)	Automatic	The faculty resource for which this custom form question is customized. The owning database record to which the access form question is associated.
Faculty Resource Access Name Name	Text(80)	Automatic, editable	Concatenated from Databasename-questiontext
Order Order__c	Number(18, 0)	User	The order this question appears on the request form.
Picklist Options Picklist_Options__c	Long Text Area(32768)	User	One option per line, each option in the form of LABEL:VALUE - be careful not to add extra spaces Used to define picklist values in the form, only when the question type is picklist or multiselect picklist
Question Display Text Question_Display_Text__c	Rich Text Area(32768)	User	Rich text field that will display text to appear along side the question text.
Question Text Question_Text__c	Text(255)	User	The text of the question that will display on the form. Limit 255 characters.
Question Type Question_Type__c	Picklist	User	The type of field that this question will display as on the access form.	Checkbox Display Text Multiselect Picklist Picklist Radio Buttons Rich Text Text
Record Type RecordTypeId	Record Type	Automatic	System field, Databases
Required Required__c	Checkbox	User	Indicates whether the associated question is required on the associated request form. Controls if the field is required to be populated to submit the request form.
Valid From Date/Time Valid_From_Date_Time__c	Date/Time	User	The date/time that this question starts to be used on the faculty resource access form (for tracking purposes). The date/time the field was created and/or started to be used on the request form (can be used to schedule a new field on the form).
Valid To Date/Time Valid_To_Date_Time__c	Date/Time	User	The date/time that this question is no longer used on the faculty resource access form (for tracking purposes). The date/time the field is set to be removed from the request form (can be used to removal of an existing field on the form).

Reading the field table

• Entry – User: typed or picked by a person. Automatic: set by Salesforce (a formula, a flow, or the system) and not editable. Automatic, editable: set automatically but can be changed by hand. Not editable: cannot be changed once the record exists.
• Notes in italics describe how the field is used in the RDLA process.
• Picklist values are the ones available on the RDLA record type.
• The standard Salesforce fields Record ID (Id), Created By, Created Date, Last Modified By, Last Modified Date and Owner are on every object and are not listed.