Overview
JCB staff can reserve a conference room for a meeting using the Scheduling Assistant and Room Finder in the Outlook desktop app. Students booking a breakout room should use How to Book a Breakout Room in Outlook (Students).
Before you begin
- You are signed in to the Outlook desktop app for Windows with your Cornell account.
- Know the date, start time, and length of your meeting.
- Conference rooms can be booked for a maximum of 2 hours, between 7:00 AM and 5:00 PM, Monday through Friday.
Steps
- On the Home tab, click New Items, then select Meeting.
- On the Meeting tab, click Scheduling Assistant.
- In the Room Finder panel, select your date. Under Show a room list, choose the staff room list for your building. Then select a room under Choose an available room (for example,
Breazzano - (Staff Conference) 618 or Sage Hall (Conference - Staff) 144). You can also use Suggested times to find a time when rooms are available.
- To confirm, go back to the Appointment tab and check that the conference room has been added to the To line of the invite.
Expected result
After you send the invitation, you will receive a confirmation email when the room has been successfully booked.
Troubleshooting
- The room you want is not listed: Choose an available room shows only rooms that are free at the time you selected. Try a different time, or check Suggested times.
- Your booking was not accepted: check that the meeting is 2 hours or less and falls between 7:00 AM and 5:00 PM, Monday through Friday.
- The room is not on the To line: return to Scheduling Assistant and select the room again in Room Finder.
- No confirmation email: the room is not booked. Check your calendar, then try again or contact the Helpdesk.
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Still need help? Contact the Cornell SC Johnson College of Business Helpdesk at itrequests@business.cornell.edu.
[edited via Jane by kdf52 on 2026-09-29 20:16 UTC]