The Explorance Data Integrity Gateway tool is relatively intuitive but here are the main steps that will take you through reviewing your list of courses and providing feedback on if a corrections are needed.
Steps for Publishing after Review:
- Open the direct link provided by the SETs Team to access the Sandbox homepage. Click Task Tab or view in Active Tasks.
- Click on View.
- Review the list of courses.
- Select row(s) then Bulk Action.
- From the list, click on a row you want to update the validation status for:
- Select Approve, or
- Select In Progress if you have started to review the line but you’re not done, or
- Select Change Requested. then enter Reason for Change.
- Click Add Field for multiple row edits.
- When done, Click Apply then confirm "Yes, I'm Sure".
- Select Bulk Action selection box to select all rows across pages. Then select Publish from the bulk list.
- Confirm your selection, then close out to return Home Screen.
The SETs Team will see that you’ve Published your list and will contact you if additional information is requested.
FAQs
1. Do I still need to order evaluations, ever?
No more ordering in SETs. Multiple faculty evaluated in one course. Courses are evaluated based on threshold (min. 5 enrolled), unless otherwise is requested by leadership.
2. But what if I need to communicate evaluation changes?
That’s where DIG comes in; you let us know during validation and approval of data. Data pulls are nightly, like with DUST but directly from PeopleSoft.
3. What does DIG even mean?
Data Integrity Gateway. Basically the bridge between PeopleSoft and Blue to ensure data appears as expected in the evaluations.
4. Is it generally no longer required that you order an evaluation, but you should still order when there are multiple instructors?
False. No more ordering. The whole teaching team is evaluated in one course evaluation on teaching, but there is a minimum threshold of 5 students to evaluate. (If this limit needs to change for a course, please inform the SETs team and provide a brief context with leadership approval.)
5. Where do I search for PIs and TAs directly?
Advanced Search > Group Member . Most other advanced search fields are searched under "Courses Fields".
6. Are columns are completely editable?
Aside from the ones with locks, yes. You can move and hide them as you wish but the names are set.
7. What is the last step of validation?
Publish. This is how we know you've completed all steps and checks.
8. How are TAs flagged for evaluation?
By default, only TAs listed at the secondary component level are evaluated but this can be updated by request.
Additional Feature Tips
Import/Export Data - A separate tab view of exportable files.
Advanced filters - Options to filter down the list of courses based on available criteria.
Manage Columns - The ability to move the order of unlocked columns and remove/add columns from view.
Reset Display Settings - The column order will be reset to the original order.