Purchasing with a Procurement Card (pcard)

To purchase with a pcard:

  1. Check Eshop first

    1. No really, it's IMPORTANT

    2. Cornell Negotiates rates with the vendors on eshop, it's already tax exempt, and there are penalties for ordering directly from vendors that are in eshop

    3. If Vendor is in eShop, order through eshop.

  2. If Vendor is not in Eshop

    1. Find Vendor

    2. I found Vendor now what

  3. Create Account with New Vendor

    1. Ideally this account is linked to a lab or teams shared email, vs your personal email or netid. That allows for continuity in your lab purchases

  4. Make Account Tax Exempt

    1. Request Tax Exemption form 119 NYS Tax Exemption, shared-services-center@cornell.edu

    2. Submit Tax Exemption Request with Vendor. This will change by vendor. Some have online forms, some you'll need to email them requesting that the account itself be made tax exempt.

    3. Usually there's a brief waiting period for new vendors, assume it will take 24-48 hours, wait while they process tax exemption

  5. Place Order

    1. Now that you have an account, it's tax exempt, and you're ready to order your non eshop items, you can place your order with the vendor.

 

What is Tax and Tax Exemption? 

    Tax exemption - Wikipedia

 

Why Does it have to be tax exempt? 

If you pay for something for Cornell without getting tax exemption, you will be liable for that tax, and it will come out of your paycheck/you will be charged for that fee.

 

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