How can I update my home address in Workday?
Peoplesoft is the data of record for student address information and can be updated by the student via the Student Center. Workday pulls the 'Local Residential' address from Peoplesoft on a nightly basis and updates the Home Address field in Workday. Students cannot update their address directly in Workday.
Students should update their 'Local Residential' address via the Student Center (Peoplesoft). The change will show up in Workday the next day.
What address should I use (for tax purposes as a student employee)?
Students should update their 'Local Residential' address via the Student Center (Peoplesoft) as the address where you currently reside (typically Ithaca, NY address). This is the address is used for reporting wages and calculating state tax withholding where you will be taxed for your Cornell student employment job and as such this is the address that will display on your W-2.
Shouldn't my Home Address in Workday be my actual home address (vs. my Ithaca address)?
Nope! If Workday reflected your home address (ex. California), taxes would be incorrectly reported to California, instead of New York. As a result, when you receive your W-2 at year end, you would be required to you would be required to file and have potential taxes in California even though you did not actually earn wages in that State. By having your local address as Ithaca, NY, for example, you will only be taxed in NY.
Which address is used for my paycheck?
The only address that Workday pulls from Peoplesoft is the Local Residential address. If the Local Residential address is listed as your local residence (which is advised) your paycheck will go to this address. If you wish to have your final paycheck sent to a different location (for example your parent's address) then you can update your 'Local Residential' address in the Student Center accordingly. However, this change must occur before your final check is created (typically 5 days before payday).
My W-4 shows my work address as "Not Available'. How do I update that?
As long as your Local Residential address is updated in the Student Center, you are all set. Your Work Address on the W-4 will always be blank and does not need to be updated.
Which address is used for my W-2?
Cornell uses a third party vendor CIC+ to issue W-2 forms. The address that is listed in Workday as the “Home Address” (taken from the Student Center 'Local Residential' address) on December 31 is the one that will used on the W-2 form. If you've updated your Local Residential address to a different address for your final paycheck, be aware that any address change could affect taxes for pay periods after the effective date.